Client: Handyman, Remodeling & Renovation Company – Southwest Florida
Industry: Home Services / Construction Management
Project Type: Custom Administrator Platform

Red Hot Digital designed and developed BizTracker, a custom administrator software built to help service-oriented companies simplify their day-to-day operations.

From lead capture and scheduling to crew assignments, AI-powered expense tracking, and financial reporting, BizTracker gives business owners a complete view of their workflow in one centralized platform.
The Challenge

Managing a busy service operation with multiple crews, subcontractors, and clients became overwhelming.

The client was juggling:

• Text messages for job assignments
• Spreadsheets for costs and materials
• Paper receipts for expenses
• No easy way to track revenue vs. profit

This disjointed system made it nearly impossible to scale efficiently or maintain real-time visibility across projects.
They needed an intelligent software solution to bring their entire business under one digital roof.
The Solution

Red Hot Digital developed BizTracker, a scalable administrator system designed specifically for service-based companies.

By integrating AI automation, real-time tracking, and custom dashboards, BizTracker empowers business owners to manage every detail from a single interface.

• Lead & Scheduling Automation – Capture new leads automatically and assign jobs to available crews.
• Multi-Job Management – Track multiple jobs per customer with linked notes, history, and uploads.
• Crew & Contractor Tools – Workers and subs receive automatic alerts and can upload notes, images, and videos on completion.
• AI-Powered Expense Capture – Smart receipt recognition scans, extracts, and categorizes expenses automatically.
• Revenue vs. Expense Insights – Real-time dashboards help owners see profit margins instantly.
• Notifications & Alerts – Job reminders, payment prompts, and material updates keep the team on schedule.

Since deploying BizTracker, the client has seen measurable improvements in efficiency, profitability, and accountability.

 Key Results:

• 70% increase in operational efficiency — Automation eliminated most manual admin work.
• 50% faster job coordination — Real-time notifications replaced manual communication.
• Accurate expense management — AI receipt capture ensures every cost is tracked.
• Enhanced accountability — Digital logs, images, and notes provide full transparency on every project.

BizTracker transformed a traditional service operation into an AI-powered, data-driven business model — giving leadership complete oversight of scheduling, crews, contractors, and costs.

By automating manual tasks and unifying communication across departments, the client can now focus on growth and customer satisfaction instead of day-to-day chaos.